Office Relocation

Checklist for moving premises, Part 2

Moving an office

Moving an office can be as daunting as moving a warehouse and sometim es more so:  There are more people to look after, more needs to satisfy and “stuff” of all shapes and sizes to move.  Here are our top tips to set you on the right track:

Assign a project manager

Make sure he has the authority to make decisions relating to the move and is not going to be overruled by staff who aren’t happy with what’s happening.

Choose your objectives

Moving office can be a great opportunity to revitalise the environment that the work force is working in. Maybe you want to make it more open plan and collaborative; or reduce the number of printers / photocopiers on each floor.  It could be that making better use of technology or simply making the office a brighter, more fun place to work.

Planning Part 1…Make and communicate the floor plan

Make sure everyone knows where their new home is going to be, check that teams are together and that the right size and number of desks are in place.

Very importantly: Make sure that everything is labelled; that your movers know what the labels mean and where they are going in the new home.  To avoid unnecessary delays and days of searching out contents, brief your moving team; make sure they have clear instructions and know what they are doing.

Planning Part 2…Infrastructure

When does the infrastructure need to be in place and who is responsible for this? Are the phone lines connected?  When does the IT system need to be operational? Is there running water? Is the electricity switched on?

Packaging Part 1…What are you using?

It is likely that you are going to need a variety of packaging for desks, cupboards, marketing material, awards, trophies, IT equipment and so on.  Order the right amount and in good enough time for the move.

Packaging Part 2…who’s packing?

Do you want the staff to pack everything?  Are your movers going to do it? Or is it going to be a combination?  Decide and make sure everyone knows what they are responsible for.

What about IT?

Agree in advance who is taking responsibility for decommissioning the IT equipment, shipping it and then recommissioning.  Given the critical role IT plays in the world of work these days, perhaps this is a priority in the move?

Plan for the unexpected

What’s the contingency if something goes wrong or is delayed?  How much time do you have before the staff need to be working again?

So those are our top tips, to talk to us about how Retonomy can help your office move go smoothly, contact us Contact Form.